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Follow the links below to find material targeted to the unit's elements, performance criteria, required skills and knowledge

Elements and Performance Criteria

1. Collect information to improve time management
   • Choose an appropriate method to record current time usage
   • Document all activities and commitments and the associated effort required over a time period that gathers enough information to provide a representative pattern of time usage
   • Calculate the amount of time spent on each type of activity, considering the impact of non-regular or one-off activities
   • Identify key distractions and time wasters
   • Review personal organisation and business systems for potential efficiencies
2. Establish personal work goals and priorities
   • Identify personal and business objectives and responsibilities, including ongoing or regular tasks
   • Determine any tasks or functions that can be delegated or outsourced
   • Select a preferred process or method for prioritising tasks aligned to business goals
3. Implement time management strategies
   • Schedule tasks according to priority and aligned with personal productive times
   • Access technology where relevant to streamline or automate processes
   • Select and use tools that help plan time management and schedule tasks
   • Incorporate blocks of time for personal tasks and responsibilities to assist with work-life balance
   • Set boundaries and communicate to others available times
   • Initiate actions to minimise distractions and reduce time wasters.
   • Measure personal performance and identify areas for improvement on a regular basis

Performance Evidence

Evidence of the ability to:

establish a representative pattern of current time usage over a minimum period of seven days that identifies key tasks, regular and irregular activities, distractions and time wasters

demonstrate a systematic approach to improving time management that incorporates:

prioritisation of work tasks and responsibilities linked to business goals

personal responsibilities and productive times

selection of personal organisation tools or technology to plan scheduling of tasks

flexibility to accommodate one-off or irregular activities

reflect on personal performance after new strategies are in place for a minimum period of two weeks and identify effectiveness of time management.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

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Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:

outline at least three processes or methods of prioritising tasks and the relative benefits of each

explain how technology can be used for time management

describe actions that can assist with work-life balance

outline common distractions and time wasters for small business owners.

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